project kick off meeting

Discuss the process for holding a project kick-off meeting. Who should attend? What key topics should be on the agenda? Statement

This article is to discuss the process for holding a project kick-off meeting, who should be invited and what topics should be covered during the meeting. Elaboration

What is a kick-off meeting?
A kick-off meeting is the meeting held at the beginning of a project. What does a kick-off meeting do?
The purpose of it is to provide an opportunity for all the stakeholders to meet, discuss the goals and the future plans of the project. Also, team members can get to know each other, build the team morale to ensure the smooth and efficient cooperation in the future. Who should be invited to the meeting?

The project manager needs to make sure he/she invites the right people. Usually, all the key stakeholders, sponsors, business champions, the project manager and the project team should be invited to the meeting. It is important to involve everybody; all the invitees should make effort to attend the meeting. What is the process for holding a kick-off meeting?

Before the kick-off meeting, the project manager and the sponsor should have met several times, and other key stakeholders should have been involved in the planning of the project, such as the project charter. So first, the project manager meets with the sponsors to talk about the planning. Second, the project manager and the key stakeholders should develop the project charter. Then the project manager should create the kick-off meeting agenda. Then the project manager should come up with the meeting attendee list and send the agenda out in advance. At the meeting, the project champion should always be the first to talk. And finally, make sure the meeting ends with an action. What topics should be covered?

The following topics should be covered (not limited to):
Project Scope
Deliverables and Schedule
Project Site(s)
Project Organization
Project Budget and Project Number(s)
Project Reporting/Document Control
Environmental Health and Safety (EHS) Permitting
Why is it important?
The kick-off meeting is very crucial to the success of a project. It introduces the sponsors and project managers, states the goals, clarify the responsibilities, deadlines. A good kick-off meeting is a good start of a project. Exemplification

I would like to take out team project ‘Honey Lemon Bubble Tea Café’ for example.


Kick-off Meeting Agenda
New Business Venture-Honey Lemon Bubble Tea Café
Meeting Leader:
Li Feng, Amanda Zheng
9:00 am
Conference Location
Room 413, 7777 Leesburg Pike, Falls Church VA

Meeting Attendees
Role on Project
Li Feng
Amanda Zheng
Project Manager
Chen Yang
Marketing Manager
Carson Du
IT Manager

Meeting Agenda

Agenda Item
Discussion Points
Recommended Time

Li Feng
Project manager welcomes everyone and briefly states the objective of the meeting. 1-2 minutes
Meeting Goals
Amanda Zheng
Introduce members of the project and greater project effort. Communicate project goals and deliverables.
Outline communication protocols and expectations.
Define week 1 activities.
5 minutes
Project Background and Purpose
Li Feng
Amanda Zheng
Brief project overview – primary outcomes and success factors. Project timing and management and team commitment.
Project Sponsor describes the project vision, demonstrates support and advocates for success and sets the project as a priority for all parties
involved. 5 minutes
Project Goals and Objectives
Li Feng
Amanda Zheng
Discussion of project deliverables and major project milestones. 5 minutes
Ground Rules
Amanda Zheng
Discuss operational, organizational, and project ground rules and procedures. 5 minutes
Roles and Responsibilities
Amanda Zheng
Allow members to briefly introduce themselves and their roles on the project or how they may be able to contribute to project efforts 9 5-10 minutes
High-Level Plan
Li Feng
Review and summarize high-level project plan.
5-10 minutes
Next Steps
Amanda Zheng
Plan, timeframe, and rough agenda for moving forward and starting phase execution. Review/assign open issues and follow-up actions.
5 minutes
Communications Plan Expectations
Amanda Zheng
Communication plan, expectations, frequency, and methods for each stakeholder group. 5 minutes
Issue Management and Resolution
Amanda Zheng
How issues and risks will be dealt with, and by whom.
Summarize some of the upfront risks and issues of the project. 5 minutes
Amanda Zheng
Open forum for any questions that may have arisen during the meeting. (as needed)
Li Feng
Amanda Zheng
Thank everyone for their time.
Close meeting.
1-2 minutes
TOTAL TIME: ~50 Minutes


The Diva Press. (n.d.). Project Kick-Off Meeting Agenda Template. Retrieved from – See more at:

Schwalbe, K. (2012). An introduction to project Management, Fourth Edition. U.S.: Author. – See more at:

"Looking for a Similar Assignment? Order now and Get a Discount!

Take My Online Class For Me | Full Course Services
Calculate your paper price
Pages (550 words)
Approximate price: -

Why Work with Us

Top Quality and Well-Researched Papers

We always make sure that writers follow all your instructions precisely. You can choose your academic level: high school, college/university or professional, and we will assign a writer who has a respective degree.

Professional and Experienced Academic Writers

We have a team of professional writers with experience in academic and business writing. Many are native speakers and able to perform any task for which you need help.

Free Unlimited Revisions

If you think we missed something, send your order for a free revision. You have 10 days to submit the order for review after you have received the final document. You can do this yourself after logging into your personal account or by contacting our support.

Prompt Delivery and 100% Money-Back-Guarantee

All papers are always delivered on time. In case we need more time to master your paper, we may contact you regarding the deadline extension. In case you cannot provide us with more time, a 100% refund is guaranteed.

Original & Confidential

We use several writing tools checks to ensure that all documents you receive are free from plagiarism. Our editors carefully review all quotations in the text. We also promise maximum confidentiality in all of our services.

24/7 Customer Support

Our support agents are available 24 hours a day 7 days a week and committed to providing you with the best customer experience. Get in touch whenever you need any assistance.

Try it now!

Calculate the price of your order

Total price:

How it works?

Follow these simple steps to get your paper done

Place your order

Fill in the order form and provide all details of your assignment.

Proceed with the payment

Choose the payment system that suits you most.

Receive the final file

Once your paper is ready, we will email it to you.

Our Services

No need to work on your paper at night. Sleep tight, we will cover your back. We offer all kinds of writing services.


Essay Writing Service

No matter what kind of academic paper you need and how urgent you need it, you are welcome to choose your academic level and the type of your paper at an affordable price. We take care of all your paper needs and give a 24/7 customer care support system.


Admission Essays & Business Writing Help

An admission essay is an essay or other written statement by a candidate, often a potential student enrolling in a college, university, or graduate school. You can be rest assurred that through our service we will write the best admission essay for you.


Editing Support

Our academic writers and editors make the necessary changes to your paper so that it is polished. We also format your document by correctly quoting the sources and creating reference lists in the formats APA, Harvard, MLA, Chicago / Turabian.


Revision Support

If you think your paper could be improved, you can request a review. In this case, your paper will be checked by the writer or assigned to an editor. You can use this option as many times as you see fit. This is free because we want you to be completely satisfied with the service offered.

Hey, wait!You Don't want to miss this offer!

Before you go, let us offer you a 20% discount coupon for your next purchase.